That's a classic mis-coordination of trades/sub contractors. Isn't there someone watching over the job, is this a U.S. government project ?
All you need is some drawings, elevations of the buildings, sections of same showing details. You take the elevations, tag/ID the windows, how many types/sizes etc., make a window schedule, showing agreed upon rough opening sizes that the new insulation will create for the shutters in each window type, (coordinated drawing) then have each contractor over for a meeting, go over it, have them initial the drawings, agree on it, keep on file, same with meeting minutes. Assign someone to monitor daily,(should be a construction manager on site anyway) and physically check each rough opening as the work progresses, signing off on that drawing that X amount of rough openings are acceptable for shutter installation, get so many ahead and get that shutter sub contractor rolling behind you. With all the C.A.D. software and programs, this is an easy task to create some sort of drawings as mentioned. Sub contractors usually create, submit for approval, shop drawings, that in effect do the same thing, everyone agrees on it, it gets monitored, corrections assigned to whoever is responsible if not acceptable and the job is always moving, no BS delays.
We used to see this all the time on high rises, masonry contractor is supposed to hold the dimensions on approved shop drawings, say for a masonry, brick/block, precast what have you. Those shop drawings are supposed to be reviewed and coordinated with the architectural dwg's by the designer, though the C.M. (construction manager) should always be in the loop on this too, they keep approved shop drawings on site for their use, mostly to monitor. Once you have those drawings set up, those openings get checked, (invest in one of those Hilti laser measuring devices) set that Hilti tool in the opening it records the dimensions, you take appropriate action if their are any problems. The key to this is to stay right with the mason, any openings are wrong, reject and direct same to correct, so when the window guy shows up, they fit and his production is not hindered by BS mistakes like these.
I used to live for this crap, was always part of my job either on the contracting side or C.M. side.
LOL ... who is running that job, they need someone to come over there and straighten em out, I am available LOL !!! there probably was an RFP at the beginning of the job for a C.M. LOL. Well... in reality most contractors appreciate the help so they can do their work without excess problems, complete same, and send a bill, go on to the next one, some are obstinate, adversarial, clueless to these things, a good C.M. can be a helpful entity in these situations, object is to get em in/out with acceptable work, and pay em.
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