Everyone I know charges a move in fee. This is even more important on a small job than a big one. I know to work on equipment, I charge $75 per hour (going to $80 first of the year) and $1.50 per mile, from the time I leave the shop until I get back. If MY choice of travel time leaves me sitting in traffic, I'll usually knock off a little for that time. Otherwise it's door to door.....
As for your situation, think about it like this. If the guy is doing a month long job, he is making enough off of it to pay for any repairs that may happen due to the job conditions.
On a small job, this fee guarantees him at least $100 from the word go to cover expenses, regardless if where they arise. Seriously, all it takes is for one line to blow due to hitting a stump, etc, etc, and a 4 hour job can wind up costing the man doing it more than he will make at nothing but a per hour rate. Granted this is all part of doing business, but the extra helps.
I had a customer a few years ago who decided to help a friend out, clearing a little bit of scrub brush and small diameter trees. He made a push into the brush, and hit a yellow jacket next. Even though he had an enclosed cab, his instinct was to back up rather quickly. One of the small trees that had been pushed forward hung, and cammed up underneath the machine. In doing so it took out several hydraulic lines, including a molded suction line. Total on the parts alone was over $3000, plus half a day of my time to fine out what was messed up and then another complete day to change out all of the old parts. In other words, 15 minutes into a job and it cost him nearly $4000... No business can operate with that kind of expense not being covered.
Not to mention with the cost to keep up both the truck, and the trailer, the move in fee, if not used for anything else, probably just does cover the cost to keep the tag, insurance, etc on everything for the year, while his per hour fee pays his other bills.
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