I was a director of a threshing show for 23 years and this was a constant problem and still is.
Someone's grandpa's treasured baler is just too good to scrap so they're donating it to the show. The flywheel, plunger and knotter are missing, but but surely there's someone at the show who can fix it up! True story that I was stuck in the middle of! A board mdmber who was higher up on the ladder said yes, and I was the one who had to unload it.
If the donator is some unknown person to the show it's not too hard to say no but when it's a longtime member/contributor, or if it's the relative of a show director, or the show's banker, who wants to donate a pile of junk it's becomes a real tough PR situation.
Here's the rules I proposed to the board after the baler incident.
1. The machine has to be ready to run and operate without any restoration of any sort.
2. The show has the right to sell the machine at any time. We need money more than we need more machinery to store.
3. Board representatives will examine the machine before it leaves home, and report to the rest of the board.
4. Being a non-profit show, the directors will determine the machine value for tax purposes, not the machine's owner, IF the machine is accepted. (this one can cause some trouble)
Enforcing these rules is very tough. If a couple of directors on the board don't mind collecting junk on the show grounds it can lead to strained relationships. Maybe the machine is in excellent shape but there's no one to operate it at the show, or maybe it's repetition. Then it's drug in and out of the storage building every year, and it eventually deteriorates.
Good luck and I hope you have directors that all think alike. Jim
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