Posted by Fixerupper on December 05, 2010 at 06:15:36 from (207.199.205.40):
In Reply to: Tractor Show...... posted by Sparktrician on December 04, 2010 at 19:58:11:
I was a director at a local show for 21 years. For awhile we lost money every year because of a streak of bad weather and then the weather turned good for awhile and we were making a good profit. Profitability seems to rise and fall through the years.
You have to rely on all volunteer help for show prep and for running the show. Some shows have a special knack for pulling in volunteers and making them feel good about it. Good planning and organizing ahead of time is very important in everything. Do your homework. Volunteers aren't going to stand around for an hour trying to find something to do. You need to have ornagizers there to direct them and help them feel important.
Advertising through the media is so darned expensive so you have to find someone who's handy at making neat looking signs, fliers, brochures and is willing to distribute them. You have to get the word out there. A month or so before the show see if retail businesses like convenience stores will let you stock a small pile of folded brochures by the cash register for people to pick up. This has been working very well for us.
There are federal tourism grants out there that you can tap into. Grant applications are tedious and the money may not be as available today with our economy but it doesn't hurt to look around.
You might have to go out and beg for pledges. If you do you need to have a reason, like a new building or food stand. People won't be very willing to give money if it's not destined for something. Some people have a talent for rubbing elbows with others who have some spare money laying around and are willing to put some of it toward your show.
Wish I could contribute more but Marilyn is in a toot to leave for church. Good luck. You have to be a 'people' person. Jim
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